The most efficient way to build a collection and have it appear in the LUNA Viewer is by automatically linking the items to their records and telling the system you'd like them to display in the viewer-- do all this in the settings!
Tip: A best practice when uploading content into LUNA is to always include "Filename" as one of your data field, this is the easiest way for the system to link the records and items together and will do so automatically. Otherwise, you'll need to tell the system which data field to use as a linking identifier in the settings.
Uploader Setting Options:
Use the "Link records and media items with" pull down menu to tell the system which data field to use in order to link the imported items with their respective record. Typically this would be a unique field, like filename. Use the Linking tab in the Record Editor in the LUNA Library to link more than one item to a record.
Tip: If "Filename" is part of your data schema, the system will automatically select "Filename" in the pull down menu and link the items and records by this field.
Tip: You know your media items are linked to records if you see data displaying next to them. If you've uploaded records and items and told the system to link them but you don't see any data after the upload is complete, go back to the settings and click on "Apply Links".
Before adding content to a collection or the Independent Media Items Container (IMIC) it's wise to first make sure you've got the right settings. You might also want to double check you're uploading to the right collection-- simply look at the upper left corner of the screen to see which collection you've selected. If you find you're about to upload to the wrong one then use the pull down menu to select the right one.
As soon as a collection is made in the Collection Manager you'll be able to upload media items and records in the Uploader. A batch is automatically created when you open the Uploader for the first time after creating a collection. The next step is to select your files either by dragging and dropping, or, click on "Select files" to open a dialog box and begin selecting files.
After selecting the items for upload, click on either the individual upload button next to each item, or for more efficiency click on the main "Start Upload" button. You'll see a progress bar for each item as well as an overall progress bar at the top. After the upload is complete, the items still need to be processed. Depending on the size of the items and the number of items in the server queue this could take some time. Once the items are uploaded it's safe to leave the page and come back when processing is complete.
Upon opening the Uploader for the first time after creating a new collection a batch will automatically be created and date and time stamped. Batches are a great way to keep track of specific content because they can be used as a filter when searching in the LUNA Library.
Renaming a batch is simple, just click on the edit icon for the selected batch.
A list of all batches for a collection is listed to the left of the Uploader and you can easily add a new batch using the + button.
Tip: You'll get an error message if you try to upload items that already exist in a batch. To upload the same content to a collection simply create a new batch.
When you delete a batch you have the option of deleting just the media items, just the records or both.
The download log is helpful when you've uploaded a .csv or .xls file and have come across an error during the upload. The log will help you understand where things might have gone wrong. The log is a simple text file which can be opened in any text editing application (such as Notepad).
The upload stats appear in the lower right corner of the Uploader and are a helpful way to keep track of how many items have been uploaded and processed.
The stats indicate:
One possible error when uploading a data file is if a field is set to "number" in the template properties but the data contains text for that field.
In the lower left corner of the Uploader is a link that reads "Download blank data schema .csv file". When you download this .csv file you are essentially downloading a .csv file that includes only the data fields from the schema you selected for that collection. This is useful if you don't have any items cataloged yet but wish to do so in a .csv file. Since this .csv file conforms to the data schema selected for the collection, once you complete the spreadsheet you can then simply upload it and your data records will be imported.