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Introduction

In v7.3+ LUNA supports the archival storage of source and associated files.

Integration with the Google Cloud Storage API facilitates external cloud based storage with Nearline or Coldline options, providing flexibility to manage and control safekeeping of media resources from both within LUNA and/or Nearline or Coldline Storage.  

Uploading Associated Files using the LUNA Uploader

Using the tab for Associated Files, you can upload files associated with your media items. Each batch in the Associated Files tab corresponds to the same batch in Media Items where you uploaded media items. You must upload media items first for there to be a corresponding batch in the Associated Files tab. Each media item will be represented by a folder icon into which you can drag and drop or select files to upload. The settings in the Collection Manager will determine whether the associated files get stored on the LUNA server or Google's external cloud based storage.

Actions/Icons:

Drag and drop or use plus icon “+” to add associated files

Click on the file to download items

Click info icon to view associated file info, like checksum

Click trashcan icon to delete associated file(s)*

Green icon = items stored in Google Cloud Storage

Gray Icon = Items stored on LUNA local server

Bold= source


*Note on Delete: When you have delete permission it will delete the file completely from all locations and references in the database. If the client wants to protect the content from being deleted from google’s cloud, permissions need to be set at the bucket level.


Source and Associated Files in the Library

Source and Associated Files can be viewed, added and deleted in the LUNA Library's Media Item Editor.

Media Item Editor single item view

 Media items with associated files will display the associated files in the Media Item Editor tab.

 Below the thumbnail you’ll always see the batch that a media item comes from. Click batch name to expose all media items in that batch in the Media Item Editor View.


 Actions/Icons:

 Drag and drop or use plus icon “+” to add associated files directly via the Library.

 Click on the file to download items

 Click info icon to view associated file info, like checksum

 Click trashcan icon to delete associated files*


*Note on Delete: When you have delete permission it will delete the file completely from all locations and references in the database. If the client wants to protect the content from being deleted from google’s cloud, permissions need to be set at the bucket level.


Media Item Editor multiple items

In v7.3+ there is an option under the Edit Menu that allows you to select multiple items and open them in the Media Item Editor. 

 

 When you select “Edit Media Item(s)” from the edit menu or when you click on a batch name in the Media Item Editor and there are multiple items,  you’ll be taken to this page which displays all items in the media Item Editor. Same functionality as in the Media Item Editor for a single item.


 

Search for Source and Associated Files

Using the advanced search Select Other Criteria menu, you’ll be able to find items more easily based on the following conditions:

  • Has source
  • Does not have source
  • Has associated file(s)
  • Does not have associated file(s)
  • Source is stored on the LUNA server

  • Source is stored in the cloud
  • Associated file(s) are stored on the LUNA server

  • Associated file(s) are stored in the cloud



Collection Manager Settings for Storage

 Enable Google Cloud Storage

  • Select Nearline or Coldline
  • Select what files to store in Google (currently source & associated files are the only option).
  • Checkbox to exclude uploading source and supplemental files to the LUNA server.



Setting Access Permissions for Source & Associated Files in the Administrator

 In the access permission you’ll be able to set the following permissions for source & associated files:   Read,  Add/Edit,  Delete



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