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A credential is assigned to a user. The settings in a credential determine:

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  • Allow export for LUNA Viewer
  • Allow My Uploads for LUNA Viewer
  • List of allowed file extensions for LUNA Viewer and LUNA Library
  • Ability to create, edit or delete templates in the Collection Manager
  • Ability to create, or delete collections in the Collection Manager (editing collection properties is collection specific and granting this permission is handled using an Access Permission as explained below).
  • Access to LUNA Administrator
  • Access to LUNA Publisher


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Say you want to create a credential for a user whose responsibility it is to create and manage collections & data templates. You can design a custom credential that allows for access to the Viewer and Collection Manager while restricting access to the Administrator. Check create, edit and delete under the Templates settings and check create and delete under the collections settings to grant the appropriate permissions in the Collection Manager. Note, the permission to allow “editing” of a collection is set in the access permission. In this same credential, you’ll also grant access to export images and use My Uploads in the Viewer. Typically, the collection(s) you assign to this credential will be associated with the “admin” access permission or a customized access permission.

Good for visual resource librarians, faculty, curators. 


About Access Permissions

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LUNA comes with a set of 5 default access permissions which you can choose from or you can create your own by clicking "Add Access Permission.” You may create as many as you like this way. You may edit the default 5 if you like as well.

Access permissions are added to a credential. The credential grants permission to certain LUNA tools and features, while an access permission pertains only to a specific collection and what a user can do with that collection. For each collection you have added, you can create 1 or more access permissions that you can assign in the Credentials tab to the different credentials to set they kind of access they have to the collection.

Without an access permission a user cannot gain access to a collection in order to create, edit, or view it.

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Default Access Permissions:

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Tip

Tip: Since you can't edit the name of an access permission, simply create a new one if you need a name different than the default name created.

 


  • Give your Access Permission a name to help you easily identify it (if creating a new access permission).

  • Set the max export resolution for media items in the LUNA Viewer and LUNA Library to specify the largest size a user can download. (see size chart above).

  • LUNA Collection Manager settings allow you to decide if a user can edit/save the collection properties.

  • Set the Default Access permission for LUNA Viewer.

  • Allow collection level annotations in LUNA Viewer (users with this permission can create annotations that are viewable by other users with access to this collection. If not checked, the user can still create annotations but they will remain private unless they share them via a media group or presentation).
  • Max Viewable resolution for LUNA Viewer’s Detail View sets the maximum resolution the user will see when they select an item for Detail View (see size chart above).
  • Assign the various permissions for Records, Media items and Authority Management in the LUNA Library.

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Note

Note: Authorities are the only feature that are not automatically assigned to an access permission. By default a collection creator will have permission to read, add, edit, delete authorities. For all other users you'll need to manually assign the permission to the access permission for the collection.

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  • export from the LUNA Library;
  • use the My Uploads feature in the LUNA Library;
  • upload specific file formats via My Uploads;
  • have General* access to 3 collections (Archivision Module 7; Landscape Architecture in Roman Times; and Spanish Architecture).

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Example 2: Collection Administrator credential

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  • export from the LUNA Library;
  • use the My Uploads feature in the LUNA Library;
  • upload specific file formats via My Uploads;
  • create, edit and delete collections;
  • create, edit and delete templates;
  • access the LUNA Administrator;
  • access the LUNA Publisher;
  • have Admin* access to 3 collections (Archivision Module 7; Landscape Architecture in Roman Times; and Spanish Architecture) and the Independent Media Items.

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*General and Admin are profiles defined in the Access Permissions tab.