You can upload content to the IMI or to a specific collection. With the correct settings you'll be able to upload media items and records at the same time and have them automatically linked and ready for display in the LUNA Viewer. This will save you a lot of time when building collections!
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Upload records and images and link them together
Open the Uploader page from the Tools menu. Select the collection you would like to upload records and images for. Create a new batch or use the existing batch. Now click the "Select Files" button to search your computer for the files you want to upload. Select all the records and images you like.
Using the "Settings" menu next to the Tools menu you can decide what field in the records to use to link the images you just uploaded to their respective data records. Most often this is done using the filename of the image. If "Filename" is part of your data schema, the system will automatically select "Filename" in the pull down menu and link the items and records by this field. If you are using a different field, use the "Link records and media items with" pull down menu to tell the system which data field to use.
Next, select one of the 3 choices directly below "Link records and media items":
It's a best practice to upload your data first in your batch then upload the media. This allows the system to attempt linking with an existing record as each media item is processed.
A best practice when uploading content into LUNA is to always include "Filename" as one of your data fields. This is the easiest way for the system to link the records and items together.
I do not have a Filename field or a linking field in my data, how do I link my images with records?
To create the linking file you need to choose a field from your schema that is unique (different) for each record. Usually a field like "Identifier" is used. You will create a "Linking File" that is tab separated (instead of comma separated) that will link images to records using the filename of the image and any field you choose from the records (a field that is unique for each record is highly recommended). Create a file that has 2 columns of data. On the left side is the file name of the media you are uploading or have uploaded and on the right side the field in your schema you choose.
Tip: You know your media items are linked to records if you see data displaying next to them when looking at the batch in the Uploader. If you've uploaded records and items and told the system to link them but you don't see any data after the upload is complete, go back to the settings and click on "Apply Links".
My media item and data did not link, what do I do?
If you do not have a linking field in your data, you will need to use a linking file instead. See the answer above.
Why do I see an exclamation point after uploading media items, did I do something wrong?
This will upload the images and make them available in the Library for you to work with. If you import a .csv after the image upload you can connect the records. If you want to manually connect the records in the Library you can also do that. You can even manually create the records in the Library.
Once you start the upload you will see all the images upload. It will then take a moment before you start seeing it process all the images one at a time. You can see that all the images have been processed but do not have records yet attached (no data in the columns next to the thumbnails).
Upload source images
Uploading PDF files
When uploading PDF files, LUNA will use the first page of the PDF file as a Custom Thumbnail to represent that item in the LUNA Library and the LUNA Viewer. If a custom thumbnail is not displaying for the PDF file(s) you are uploading, we recommend that you create the PDF as a PDF/A-2b and upload it again.
When you go to the Uploader From the Tools menu you can decide if you want to upload records or media items (or both). If you only want to upload records in a batch you may do that. If you only want to upload media items in a batch you may do that also. You can come back and add images or records at any time to a batch you have created.
The only file types supported for records are: .csv .xml .mrc
Select the file with the records:
After you click upload:
You can see the records uploaded. They are not linked to images as you can see in the first column. When you click upload it will begin to process the records one at a time. You can refresh your browser if you like.
The easiest way to prepare a .csv (comma separated value) file is to download the pre-made one that has ALL the fields setup properly but no records. This file is located in the lower left "Download blank data schema .csv file". You can then begin to fill in the rows with your record information.
The .csv file must match the data schema you selected in the Collection Manager when you first established the collection properties. If you download the blank .csv from the Uploader page it will be the correct schema or the collection selected.
I have repeating fields in my data, how do I prepare my csv file to upload my data records?
To import repeating fields that are part of a field group or authority via a .csv spreadsheet in the Uploader make sure each repeating field has the # sign and a successive number following it. In the following example, the .csv spreadsheet for import would look like this, where "Nickname", "Creation Year" and "Century" are repeating fields:
To import repeating fields that are not part of a field group or authority via a .csv spreadsheet in the Uploader make sure each repeating field has the $ sign and a successive number following it. In the following example, the .csv spreadsheet for import would look like this, where "Subject" and "Style" are repeating fields:
If you'd like to create an even more hierarchical data structure with Field Groups within Field Groups contact our support team for assistance,firstname.lastname@example.org.
To upload your authority .csv file, select or create a batch then select the file you're going to upload. When you have selected the authority .csv file, click "Start Upload".
On the Uploader page once you have chosen a collection to add your book to you will see a "Books" tab at the top.
Making the items I upload display in the LUNA Viewer
Initially in the Settings menu you can choose to have the media items and records you upload be available in the viewer. By default both the media items and records will be checked for display. If you did not choose to have the items viewable when you uploaded them you can always make items viewable/not-viewable using "edit" in the Library.
- Label detection: detecting broad sets of categories and keywords from images.
- Text detection: detecting and transcribing text within an image, with support for a broad range of languages.
- Landmark detection: detecting natural or man-made structures and geographic locations in images.
What are the Uploader Settings?
All of the batches you have in a collection will be listed on the left side of the window. At the top of that list is the heading "Batches". There is a plus sign right next to "Batches" that you can use to create a new batch. Creating new batches is useful because if you later find you need to remove everything from a specific batch you made it can easily be done be deleting the batch.
Edit the batch name
Once you have selected a batch you will see the name of the batch appear at the top of the window. If you place your mouse on the name of the batch at the top of the screen you will see a trash can icon and edit icon appear next to the name. You can use the edit icon to change the name of the batch.
Delete a batch
Once you have selected a batch you will see the name of the batch appear at the top of the window. If you place your mouse on the name of the batch at the top of the screen you will see a trash can icon and edit icon appear next to the name. You can use the trash can icon to delete the batch.
Note: when deleting batches in Media Items & Books- this will ask if you want to delete records only, media items only or both.