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How do I upload records and images and link them together?
I do not have a Filename field or a linking field in my data, how do I link my images with records?
My media records and data did not link, what do I do?
Why do I see an exclamation point after uploading media items, did I do something wrong?
I got an error message after uploading my data records, what do I do?
How do I upload media items only?
How do I upload source images?
How do I upload records only?
How do I prepare a csv file to upload?
I have authorities and/or repeating fields in my data, how do I prepare my csv file to upload my data records?
How do I upload a list of authorities only?
How do I upload books?
How do I make the items I upload display in the LUNA Viewer?
How do I use the Uploader Settings?
How do I create a new batch?
How do I edit the batch name?
How do I delete a batch?
What are the stats in the bottom right corner?

 

 

How do I upload records and images and link them together?

Open the Uploader page from the Tools menu. Select the collection you would like to upload records and images for. You can now click the "Select Files" button to search your computer for the files you with to upload. Select all the records and images you like.

Using the "Settings" menu next to the Tools menu you can decide what field in the records you want to use to link to the images you just uploaded. Most often this is done using the filename of the image. In a field of the records (most often the "Filename" field) if you have the filename of the image it should be linked to all you need do is select that field in the "Settings" as the Linking Field. This will cause the records to be automatically linked after they are uploaded. You can also change the "Settings" after you have uploaded everything and link them then as well.


I do not have a Filename field or a linking field in my data, how do I link my images with records?

You can create a "Linking File" that is tab separated (instead of comma separated) that will link images to records using the filename of the image and any field you choose from the records (a field that is unique for each record is highly recommended).


My media records and data did not link, what do I do?

You can open the "Settings" (next to the Tools menu up top) and decide what field from the records uploaded will be used to match a field on the images. Usually the only data the images have is filename, so whatever the field is called in your records that you put the filename is, that is the field that should be used. If you did not put the filename info into your records you will need to use a linking file instead. See the answer above.


Why do I see an exclamation point after uploading media items, did I do something wrong?

This means something went wrong with the upload and those files did not get uploaded.


I got an error message after uploading my data records, what do I do?


How do I upload media items only?

When you go to the Uploader From the Tools menu you can decide if you want to upload records and/or media items. if you only want to upload media items in a batch you may do that. If you only want to upload records in a batch you may do that also.


How do I upload source images?

When you go to the Uploader From the Tools menu you can click on Settings up next to teh Tools menu. The very first item in the settings menu is a check box to upload the source images if you like.


How do I upload records only?

When you go to the Uploader From the Tools menu you can decide if you want to upload records and/or media items. if you only want to upload media items in a batch you may do that. If you only want to upload records in a batch you may do that also.


How do I prepare a csv file to upload?

The easiest way to prepare a .csv (comma separated value) file is to download the pre-made one that has ALL the fields setup properly but no records. You can find this file in the lower left "Download blank data schema .csv file"

I have authorities and/or repeating fields in my data, how do I prepare my csv file to upload my data records?


How do I upload a list of authorities only?


How do I upload books?


How do I make the items I upload display in the LUNA Viewer?


How do I use the Uploader Settings?


How do I create a new batch?


How do I edit the batch name?


How do I delete a batch?


What are the stats in the bottom right corner?



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