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You've spent a good chunk of time looking for specific content. You want to save it, easily find it again, and share it with others. You've got a blog and want to embed images from LUNA into it. How do you effortlessly do all this? Simple, create Media Groups.

Media Groups are an integral piece of LUNA and have many tools to help you organize and share your select content.

On this page:

Creating Media Groups

Media Groups are a great way to save, organize, and share select media. Upon registering for an account in LUNA a private Active Media Group is automatically created and named "My First Media Group". As you browse LUNA you can easily add media to your Active Media Group and create as many Media Groups as you like to then embed, link to, playback as a slide show, or use for creating presentations.

To create a Media Group:

  1. Go to Create in the LUNA main menu and select Media Group, or select Create Media Group from the My Groups Page.

  2. Enter the name of the Media Group you wish to create.

  3. Check Yes or No to making the Media Group public.

  4. Type in a password if you want to password protect your Media Group.

  5. Select a folder from the pull down menu to store your Media Group. If you have not created any folders it will default to My Groups.

  6. Check the box if you want to make this group your Active Media Group.

  7. If you choose, write a description of the group, up to 50 characters long, which can later be used to search Media Groups.

  8. Media can only be added to one Media Group at a time- your Active Media Group.

  9. You can change which group is your Active Media Group in your User Settings, or and even simpler way is from the Active Media Group pull down menu located next to the Keyword search box.  

  10. After finding the media you would like to add to your Default Media Group, simply click on the icon in the upper right corner of the thumbnail. You’ll see a white border flash around it once it’s been added.

  11. Media will remain in your Media Group until you choose to edit it.


Creating a Folder for Media Groups

Media Groups can be listed individually or saved into a folder. To organize your Media Groups use the Create Folders function.


Folders can be saved in other folders and will be presented in a simple tree structure.


Folders created for a Media Group will also appear in Your Presentations list.






Your Active Media Group

As soon as you register an account in LUNA, an Active Media Group is created. This first Active Media Group is titled "My First Media Group." As you browse content in a collection you can add this content to your Active Media Group.

Checking what is already in your Active Media Group

While browsing LUNA and looking for content to add to your Active Media Group you might want to check to make sure you haven't already added that content. For a quick reference to see what is already in your Active Media Group, open the Active Media Group panel located at the bottom of LUNA.


Changing your Active Media Group

You can easily change which Media Group is the Active Media Group:

  • Using the pull down menu below your username, select the Media Group you wish to designate as the Active Media Group.


  • In your user account settings, select the Media Group you wish to designate as the Active Media Group.

Viewing and Managing Media Groups

By clicking on the title of a Media Group you can view the media in that group as a page of thumbnails. You can quickly change the size of the thumbnails and the number of thumbnails per page using the viewing tools.



From this page of thumbnails you can also do the following with your Media Group:

 Edit Media Group properties (name, publicly viewable, password, folder, default, description)

 Manage the Media Group

 Reorder media

 Copy the Media Group

 View the Media Group as a Slide Show

 Export the Media Group

 Export Media Group to PowerPoint

 Add external media (Flickr images) to the Media Group

 Add personal media from My Uploads

Viewing Media Groups as a Slideshow

In addition to viewing the media in a Media Group as a page(s) of thumbnails you can view them as a Slide Show. The Slide Show can be used for immediate playback, and as with all other pages in LUNA, can be linked to and embedded in an outside application. Only images and pages from BookReader objects will appear in a Slide Show. If you've got audio, video or other media in a Media Group these will simply be omitted from the Slide Show.

To view a Media Group as a Slide Show:

  1. Open the Media Group by clicking on its title.

  2. Click on the Slide Show icon. The Media Group will then be presented as a Slide Show.

  3. Mouse over an image in the Slide Show to view the paging controls. These controls allow you to move onto the next or previous slide, or view the image in the Detail View

  4. Audio, video and other misc. files will not be included in the Slide Show. So if you have 14 objects in your Media Group and 2 of them are audio files, you will only have 12 objects available in the Slide Show playback.

  5. You can link to this Slide Show by clicking on the Share This tool in the upper right corner, or Embed This to create an embeddable web widget of the Media Group as a Slide Show.

Editing Media Group Properties

To edit a the properties of a Media Group go to Explore > Media Groups. As you mouse over the Media Group in question select the Edit Media Group Properties option.

The following Media Group properties can be edited at any time:

  • Name (max 50 characters)

  • Publicly Viewable

  • Password (optional)

  • The folder they are saved into (optional)

  • Whether this is your Active Media Group

  • Description (optional)

If there are images with annotations that have been saved to a specific Media Group and you change the name of that Media Group, the annotations will not be lost, they will still be associated with that specific Media Group.

Annotations and Media Groups

While viewing an image in the LUNA Workspace or Detail View you will have the option of adding annotations to that image.

When an annotation is saved to a Media Group, you must first open that Media Group then view the image in the LUNA Workspace or Detail View in order to see the annotation. If you are just browsing a collection, find an image you know has an annotation (and it was saved to a Media Group), then view that image in the Detail View you won't see the annotation- the image must first be opened via the Media Group it was saved into.

If the properties of a Media Group change, this will not affect the annotation. For example, if an annotation is saved in the Media Group titled "Portraits" and then you change the Media Group name to "National Gallery Portraits", the annotations will still be associated with that Media Group.

It's important to understand the 3 options for how these annotations can be saved:

  • Privately: only the person who created it can see it.

  • To a Media Group: in order to view the annotation the image must be opened from the Media Group the annotation was saved into.

  • At a collection level: only those with collection level privileges will see this as an option; this option allows the annotation to be viewed by anyone. This option applies to institutional content only, there are no "collection level" saving privileges for annotations made on images from the External Media Search or My Uploads

Adding External Media

In addition to media from Insight® collections displayed in LUNA, you can search for images in Flickr using the External Media Search tool and add them to the Active Media Group. You can also add your own content to a Media Group using the My Uploads feature.

  1. Click on the Explore > External Media Search from the LUNA Main Menu, or when in a Media Group click on the Add External Media icon.  

  2. You'll be taken to the External Media Search page where you simply type in a Keyword search term, or username to search for images.

  3. To add a Flickr image to your Default Media Group roll over the image and click on the Add to my Active Media Group icon in the upper left corner. You’ll know the image has been added when you see the spinning icon and the image is then grayed out.

  4. By clicking on Go To Source you will be re-directed to the image in the Flickr application.

About Finding Images in Flickr

  • Images must be marked as public in Flickr.

  • The more tags and descriptions to an image in Flickr, the easier it will be to find them in LUNA.

  • Search by Keyword or username. Search by both to better refine your search.

  • Only 500 Flickr results will be available in LUNA so it is important to try and refine your search.

About Flickr Content

Content from Flickr comes from many varied places, notably the general public. But recently several important public institutions have been taking advantage of Flickr's services and posting their images to the Flickr Commons. Current contributors include: New York Public Library; Field Museum; National Library of New Zealand; Library of Virginia; Smithsonian Institution; National media Museum.

Many additional institutions are expected to join the Library of Congress and the Powerhouse Museum in contributing important content to Flickr that you'll then be able to work with and add to your LUNA Media Groups.


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